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 Subject : VP of Finance & Administration.. 09/08/2021 08:16:42 AM 
Ricki Romig
Posts: 9
Job Title: VP of Finance and Administration
Reports to: President & CEO
Employee Status: Salary - Exempt
Pay Scale: $75,000 - $95,000

Job Summary:
This position provides planning, coordination, and management of SHA’s and SHFC’s finances, including but not limited to budgeting, payroll, employee benefit coordination, accounts payable, and HUD’s online funding draw systems. This position requires someone who is results oriented and who can maintain high performance levels and compliance with government accounting standards and HUD rules.

Education/Certification Requirements:
Person should have a Bachelor’s degree from an accredited college or university. Additional education or training is preferred but not required and may be substituted for education.
Experience Requirements:
The person should have several years of experience in the affordable housing accounting field. The person should have working knowledge of public housing, HCV and other affordable housing programs including LIHTC.
This position requires a valid Florida driver’s license as well as be eligible for coverage under Authority fleet auto insurance, and able to pass a criminal background check.

Key Responsibilities of Position:
1. Perform Accounts Payable procedures to ensure all vendors are paid on a biweekly basis
2. Process payroll on a biweekly basis using ADP as the third-party payroll vendor
3. Process retirement contributions on a biweekly basis to ensure all deferrals are reported timely
4. Work closely with our contracted Fee Accountant to ensure monthly financial statements are correct
5. Process end of month procedures for all programs, including rent roll, utility reimbursements, and unreported income charges in the HCV program
6. Reconcile all bank statements on a monthly basis
7. Process monthly transfers for interfund and replacement reserves
8. Perform eLOCCS draws monthly to initiate federal funding deposits
9. Track and update Capital Fund budgets on a biweekly basis to ensure proper documentation for audit purposes
10. Work with auditors yearly to upload required testing data for annual audit
11. Submit monthly Voucher Management System data to ensure correct funding for the HCV program
12. Review write-offs biennially for Board approval
13. Enter monthly journal entries for various prepaid items, and monthly deposits of federal and non-federal funding
14. Process rent payments through remote deposit capture on a daily basis as needed
15. Process all ACH deposits to HCV landlords, tenant UR debit cards, and portability housing agencies
16. Work with Sarasota County Government for quarterly reporting of the Youth Thrive Grant
17. Plan and meet with departments to prepare annual budgets each year and submit for Board approval
18. Perform monthly office supply order for various departments as needed
19. Perform all new hire duties such as advertising open positions, onboarding, and benefit enrollment

Other Responsibilities:
20. Attend weekly principle staff meetings with CEO
21. Ensure that all payable invoices are approved by appropriate staff
22. Compile and submit analytical data reports to the CEO as required
23. Prepare a variety of reports, letters, and memos as required by SHA and federal law
24. Keep the CEO informed of all significant developments regarding funding and other administrative items
25. Participate in management training programs
26. Maintain a good working relationship with outside vendors
27. Perform administrative duties for housing authority software such as adding users, resetting passwords, and modifying privileges
28. Perform and assume other duties as assigned
29. Handle all insurance claims for property and auto
30. Work with our third party IT company to ensure IT policy is strictly adhered to

Knowledge and Skills:
1. Strong organizational skills
2. Ability to perform effectively with interruption while continuing to meet deadlines
3. Ability to effectively communicate verbal and written with internal co-workers, vendors, tenants, and other organizations or officials as appropriate and maintain professional working relationships
4. Ability to interpret and make independent decisions based on policy guidelines established by the Housing Authority and HUD
5. Ability and willingness to comprehend diverse ethnic or cultural points of view without personal bias in a problem-solving situation
6. Must have good professional judgment
7. Thorough knowledge and understanding of principles underlying the federal housing law
8. Thorough knowledge of the federal and state laws and city ordinances governing public and other subsidized housing programs, including health and fire regulations, landlord-tenant relationships, leasing of property, and evictions
9. Ability to negotiate and resolve conflict
10. Ability to effectively write letters, reports, procedures, maintain documentation and complete required forms
11. Ability to work non-regular hours


Work is principally sedentary, but may involve some physical exertion during on-site visits with residents or landlords, inspection of dwellings or facilities, and travel to meetings, conferences or workshops in other cities. Work involves the normal risks and discomforts associated with an office environment. Although it is usually in an area that is adequately cooled, heated, lighted, and ventilated.

This job description should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of this job classification. All incumbents may not perform all job duties listed, and some incumbents may perform some duties, which are not listed, and incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this description.

Interested applicants should send resumes to: [email protected]
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